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ANNUAL GENERAL MEETING: Minutes of the 48th Annual General Meeting held at Worthing Indoor Bowling Club on Friday, 14th January, 2011, at 7pm. 20 members attended. In view of the absence of the Association’s President, Doreen Stanzl, David Mann took the chair for the meeting. David welcomed those present and thanked them for their attendance. 1. Apologies for Absence. Received from John Sanderson, Ian Linfield, Margaret Schofield, Jim Short, Barry Napper, Mervyn Arnold, Joan Whetstone, Carol Bowles, Jim Short. 2. Minutes of the 47th Annual General Meeting held on 15th January, 2010. Copies of these minutes had been sent to all officers, committee members and delegates. Wally Burrows proposed that the minutes be accepted as a true record – seconded by Jim Saunders. Unanimous agreement and the minutes were signed accordingly. 3. Matters arising: Nil. 4. Correspondence: Lew Mockett informed the members that he had received letters from West Surrey Bowling Association and Hailsham B.C., both wished to discontinue fixtures with Worthing and District due to difficulties in raising teams for “away” matches on a Sunday. 5. Reports: a. Hon. Secretary/Fixture Secretary: Lew Mockett informed the meeting that the fixtures situation remained much the same. Hailsham B.C. and West Surrey B.A. had both written wishing to discontinue the fixtures with Worthing and District (as mentioned in “Correspondence” above. However, we will be adding Marine Gardens to our fixture list for next season. There 14 matches in the list for next season. 10 mixed. 2 mens’ – 1 against the County Division 4 VPs and the other against Brighton Hove and District Bowls League (the Mayors’ match). The other 2 matches are our Ladies v. Gents for the Gwen Bell trophy. Lew then mentioned that Arundel B.C. would not be re-affiliating to Worthing and District. We are all aware of the Worthing and District website which was set up and is controlled by Rod McBeth. Our thanks to Rod for doing this. Report accepted. b. No report from the Ladies. c. Hon. Treasurer: George Jennings referred to the Income and Expenditure Account that had been circulated to all officers, committee members and delegates. George drew the meeting’s attention to various items in the Accounts which indicated that during the season income of £1565.60 was £228.00 less than in 2009 mainly due to less matches. However, the total expenditure was also down by £175.00. George stated that running the competitions had resulted in a small loss. He thanked the Competition Secretary, Rod Mcbeth for not claiming any personal expenses. George also thanked David Mann for managing the raffles at the home matches and for purchasing the raffle prizes. We were in possession of saleable stock valued at £331.00. Report accepted. d. Hon. Match Secretary: Barry Napper had tendered his apologies for absence and forwarded a written report which was read to the meeting by Lew Mockett. Barry reported that the men had played 2 matches – won 1 against Division 4 VPs and lost 1 which was against the Brighton, Hove and District B.L., now known as the Mayors’ match. Mixed matches – played 5 won 4 and lost 1. Two matches were cancelled as we were unable to field a team. One match was cancelled because our opponents were unable to field a team. The overall result of our 2 Ladies v. Gents matches was a win for the Ladies. Barry found it very difficult during the season trying to put teams together. He relied on a few die-hards who made great efforts to help but in general there was a lack of interest in the games. Barry stated that selection for “mixed” matches was difficult due to two people receiving names and confirming selection. Hopefully, a better system could be adopted next season. Barry suggested that just one person be responsible instead of two until we have enough names to justify the holding of selection committee meetings. e. Hon. Competition Secretary: Rod McBeth informed the meeting that the competitions had all run well. However, there were many “walkovers”. There were 70 entries for 6 competitions and in those 70 there were 17 walkovers. It is hoped that next season there will be more entries with improved communication and advertising. There followed a brief discussion as to whether the competitions should be continued next season bearing in mind that so few of the competitors play in Worthing and District matches. This matter was put to a vote resulting in unanimous agreement that the competitions continue. An agreed new entry fee would be £2.00. 6. a. Proposal by the Committee to amend/update the Constitution. Lew Mockett informed the meeting that he had updated the Constitution bringing it into line with a “model constitution” published by Bowls England. There was also an update following last years AGM when it was agreed to make certain changes, streamlining the Committee and to bring the Association into line with the principles of bowls unification. Copies of the proposed revised Constitution had been circulated to all officers, committee members and delegates. David Mann proposed that the revised document be accepted. Seconded by Fred Mulholland. Unanimous approval. b. Election of Officers: The following were elected into the posts shown, en bloc, there being no contending nominations. President: David
Mann
Norfolk David Mann thanked those officers volunteering their services and wished them a successful year. David continues that this was his second term as President and would have liked to see some new faces. He asked that all delegates make a special effort during the season to obtain players for the matches. David thanked Immediate Past President Doreen Stanzl and all the officers for all that had been done during the year. David complimented Rod McBeth on the formation and quality of the Association’s website. 7. Committee Members: The following members were elected en bloc – the only nominations. Eugene Hamblet - Worthing Pavilion. Margaret Burtenshaw – Maltravers. Fred Mulholland - Aldingbourne. Pat Davies - Steyning. 8. Election of Auditor (Accounts Examiner). Rex Dunham is willing to continue. Proposed by Fred Mulholland, seconded by Jim Saunders. Agreed unanimously.
9. Fees for 2011 George Jennings proposed that the Worthing and District match fee be £3.00 for all matches. He said that the rise would cover any anticipated increase in green fees imposed by Continental Landscapes. There was a brief discussion as to whether or not such a rise was necessary. However, the proposal was seconded by David Mann and approved unanimously by a show of hands. George then proposed that the Affiliation Fee remain £5.00 per club for men and £5.00 for women. Seconded by Wally Burrows and agreed unanimously. 10. Any other business. Nil The meeting was closed at 7.50pm with a vote of thanks to the Chair.
……………………………………….Hon. Secretary …………………………………… President Lew Mockett David Mann
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